PrideFest 2011 - PLEASE READ

Vendors

Make sure to include your business name and web address when buying your "tickets" to be included in the PrideGuide , our website and Facebook.

ALL ABOVE INFORMATION MUST BE RECEIVED BY SEPTEMBER 2nd 2011 TO BE INCLUDED.  NO REFUNDS WILL BE PROVIDED IF DEADLINE IS NOT MET.

Vendors will be able to setup from 11am till 1 pm on September 25th.  Spaces will be assigned by the PrideFest Director, but requests may be made to be grouped with another vendor.  Spaces will be assigned on September 17th and LOCKED on September 21st.

VA Pride is not responsible for any extension cords, tape, ties, etc.  You may not go beyond the 10x10 space provided with any signs, tables, displays or chairs. Vendors may NOT bring generators, stereos, bull horns or other loud items. VA Pride reserves the right to have ANYTHING removed from the space or festival as a whole.

Vendors may bring tables, chairs, display cases, pop up banners, hanging banners, promotional materials, etc.

Banners may be hung from the tent or tables, pop up advertisements must remain within your assigned space.

Vendors may hand out promotional materials but they must be appropriate for all ages.  VA Pride is committed to providing a safe and inviting space for all attendees.  VA Pride has final discresion over what is considered appropriate.

Food Vendors - You are responsible for proving potable water and liquid waste disposal. Food Vendors are REQUIRED to apply and recieve a health permit from the City of Richmond.  You MUST be setup for city health inspection by 12 noon.  Vendors not inspected CANNOT SERVE and will not recieve a refund.

Food Vendors only may sell sodas or other drinks, excluding water.  VA Pride will be the sole seller of water at PrideFest.

By purchasing tickets you agree to abide by these rules and any reasonable requests from either the Pride Committee or the VA Pride Board of Directors.  If any vendor is in violation, VA Pride reserves the right to have you either fix the violation immediately or ask you to leave.  No refunds will be given.

VA Pride also reserves the right to refuse any vendor space.  If the vendor has followed the rules, they may request a refund.

PrideGuide

Make sure to email justin@vapride.org AFTER buying your "tickets" with business name, web address, advertisement and ticket number (for matching) to be included in the PrideGuide.  All ads MUST have a .125" bleed

ALL ABOVE INFORMATION MUST BE RECEIVED BY SEPTEMBER 2nd 2011 TO BE INCLUDED.  NO REFUNDS WILL BE PROVIDED IF DEADLINE IS NOT MEET.


Acceptable File Formats :o)

1. PDFs — Create the PDF document at the exact size of the desired ad (include bleed if your ad is a bleed). All graphics images or pictures used in the PDF must be 300 dpi at the exact size that they will appear. Color mode: CMYK
2. JPEG or TIFF files — only acceptable at the exact size of the ad at 300 dpi. TIFF files must have no layers. Save JPEG files as high quality - and NOT optimized for web. Color mode: CMYK.
3. EPS file — an Encapsulated Postscript File (.eps) encapsulates all the images you used in your ad, so that you don’t have to send them along separately. BUT an .eps file does NOT include your fonts when you save it. You must either RASTERIZE, or CREATE OUTLINES of the fonts used in your .eps file. Since EPS files can be heavy file sizes, we can accept them on CD, FTP download, or email.

Unacceptable File Formats >:^(

1. All GIFs and PNG files. Anything pulled from the internet has the chance of being unusable.
2. Some JPEGs. Photos downloaded off of the web (unless from a stock photo site or other high resolution online photo resource) will NOT reproduce in print. Using any image you pulled from the homepage of a website will make your ad pixelated.
3. RGB is the wrong color mode, switch to CMYK.
4. Native collected ad layouts, images, and fonts for Quark, Photoshop, Indesign or Illustrator are usable, but they are not preferred.
5. Office programs such as MS Word or MS Powerpoint, and similar programs are not acceptable.


Advertising disclaimer: For all advertisers in VA Pride PrideGuide, all display ads that contain problems such as (but not limited to) grainy image quality, image pixelation, low resolution, wrong file format, wrong size, incorrect information, misleading information or typographical errors are the sole responsibility of the advertiser and is not the responsibility of VA Pride PrideGuide, the VA Pride Board of Directors, or its volunteers, employees, affiliates or partner organizations.